this post was submitted on 14 Jun 2025
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UpNote. I use it like a combination of the gollum wiki described by OP, but I just put everything in there. I have watch and reading lists for things I want to check out, writing projects, notes for TTRPG games, I keep extensive notes on healthcare-related stuff, and so on. I like UpNote because it's lightweight, has windows, linux, and android apps, and because it has a one-time $25 lifetime membership that does free syncing forever instead of a monthly subscription like most other things seem to. I've tried OneNote, Evernote, Obsidian, Joplin, AnyType, and a bunch of others and didn't like them for various reasons, but UpNote is both pretty small and also has a pretty full-featured editor that can do rich text, all kinds of formatting, media files, etc.
The only thing I've run into that UpNote wasn't ideal for is I started writing a novel a couple months ago and managing the structure and notes and all that got a little unwieldy so I picked up Scrivener. Still wish they had an updated linux client or there was some good, complete, feature-rich linux-native equivalent, but it runs pretty good under wine, so.
Well, my main reason to use Zim Wiki and Gollum is that all the information stays on my computers -no sync service is needed, I sync via git + ssh to a Raspberry Pi that runs in my home. And this is a critical requirement for me since as a result of many experiences, my trust in commercial companies that collect data to respect data privacy has reached zero.
The differences between Zim and Gollum are gradual: Zim is tailored as a Desktop Wiki, so each page is already in editing mode which is slightly quicker, while Gollum is more like a classical server-based wiki, which is normally accessed over the browser (but by default, without user authentication). The difference is a bit blurry since both just modify a git repo, and Gollum can be run in localhost, so it is good for capturing changes on a laptop while on the road, and syncing them later. A further difference is that Zim is a but better for the "quick but not (yet) organized" style of work, while Gollum is better for a designed and maintained structure.
Both can capture media files and support different kinds of markup, while always storing in plain text. Gollum can also handle well things like PDFs which are displayed in the browser, and supports syntax highlighthing in many programming langages, which makes it nice for programming projects - it is perfect for writing outlines and documentation of software, and I often work by writing documentation first.
Yeah, I have since discovered pCloud as a replacement for OneDrive and that I could just have everything saved to a pCloud directory to auto-sync.. but IMO UpNote is worth the $25 anyway so I don't mind. Also it requires considerably less effort to just install the android app vs setting up some kind of multi-device syncing with pCloud/equivalent and managing that myself. I guess I value convenience over privacy in this one area.
Thanks for the explanation re:gollum/zim, I was curious why you were using 2 different sets of software to accomplish what seemed like the same thing. My notes are definitely more of the 'scribble some shit down and organize it later if I get around to it' variety, but I stopped using zim because I wanted synced notes with multiplatform apps and also it felt a little archaic, and I wasn't really using the real star feature of wikis (cross-linking) anyway, I just wanted something with a traditional tree structure.